Medical Files Destruction

Drop Off Shredding, Media Destruction, Off Site Shredding, One Time Purge, Our Services, X-Ray Destruction

By Boston Document Shredder

Medical Files Destruction Service

Medical Records and Files destruction service is critical to safeguarding your patient’s files. Congress recognized the need for national patient record privacy standards in 1996 when it enacted the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The law included provisions designed to save money for healthcare businesses by encouraging electronic transactions, but it also required new safeguards to protect the security and confidentiality of that information.

Medical and patient records are eligible for destruction in a minimum of seven years from the anniversary of the last date of treatment or, if the patient is a minor, seven years from the anniversary of the last date of treatment or until the minor reaches 21 (whichever is later). Do not destroy medical records that relate to any civil, criminal, or administrative proceeding if you know the proceeding has not been finally resolved. Follow any state and federal regulation that requires you to retain medical records longer than the above time periods. Read Retention of Medical Records.

Medical X-ray Shredding Service

Doctors, hospitals, and others who offer medical services hold all kinds of personal information about patients. Since many services are rendered on credit, they often have data that falls under laws requiring confidentiality and certain document disposal methods, such as shredding. They also, obviously, keep records about their patient’s medical conditions and histories. That data is considered private and must be kept so.

Medical documents shredding service in Boston MABut medical practitioners face a dilemma. They are required to hold onto the data for a period of time. Then they have to make good faith efforts to dispose of it properly and at the right time. Those periods and conditions differ from state to state, but in general, the period is often many years. Some allow moving paper documents onto long-term storage media, followed by the destruction of the paper after five years. Regulations, like most laws, are complex.

Once the data on paper has become obsolete, either through death, relocation, or other status change, it can be transferred or just destroyed. Which, again depends on specific regulations. HIPAA (Health Insurance Portability and Accountability Act) and several other Federal regulations determine the overall requirements and states enact their own specific laws. Agencies then determine the detailed procedures.

Patients, too, find themselves in a similar dilemma. A parent that maintains records relating to a child’s medical condition and/or history may want to dispose of that data a few years after they’ve left for college. Shredding is one of the most cost-effective ways of doing that, but it can often be important to retain the data while destroying the original media. Then, it helps to have a scanner. If a medical condition or history has played a role in a lawsuit, the issue becomes still more complex. Lawsuits can take years to settle. Even after a judgment is reached, a losing defendant can renege on paying the bill after a few months or years. Enforcing the original judgment sometimes requires not just a copy of the original legal documents but the medical records used in the case.

Knowing how to handle medical records requires a knowledge of the applicable laws, combined with some foresight about their possible use in the future. Before you undertake to shred them, be sure you’ve investigated the requirements and your options. To schedule your Medical Records and File destruction service, call us at (978)636-0301 or book service here

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Boston Document Shredder Editor
In today’s digital age, the risk of identity theft and consumer fraud looms larger than ever, especially when outdated personal and confidential documents are carelessly discarded into household trash. This oversight has fueled an alarming rise in identity theft, transforming it into a widespread epidemic across Massachusetts communities. Recognizing the urgent need for proactive measures, we spearhead Community Shredding events in key locations like Boston and Lowell, MA, where our influence is palpable. Our Community Shredding events are meticulously designed to offer individuals a secure platform to dispose of their sensitive documents. By providing off-site shredding services free of charge, we empower community members to protect their personal information effectively. These events gain additional credibility and reach through partnerships with local media, law enforcement, and government bodies, ensuring a broad impact and heightened awareness around the issue of document security. Beyond these community initiatives, we are committed to making residential shredding services both accessible and affordable. Our competitive pricing plans are crafted with the consumer in mind, ensuring that safeguarding personal information doesn’t have to be a financial burden. Take a decisive step towards securing your private documents and preventing identity theft. Schedule your shredding service with us today by calling (978) 636-0301, and join us in our mission to fortify our communities against the threat of consumer fraud and identity theft.